HR & Payroll Solutions
From payroll processing to work permit applications, we handle your HR compliance end-to-end. Our team ensures accurate gross-to-net calculations, mandatory social insurance contributions, and efficient immigration procedures for your expatriate staff.
PDPL Compliant
Employee data stored on certified Vietnamese hosting under Personal Data Protection Law (91/2025/QH15).
Dedicated Client Portal
Enterprise HR platform with employee self-service — payslips, leave, attendance, and document management.
Bilingual Service
All contracts, payslips, reports, and communications in English and Vietnamese.
Transparent Pricing
Fixed monthly fees per service — no hidden charges, setup costs, or surprise add-ons.
Licensed Experts
Certified by the Ministry of Finance (MOF) with Certificate No. 157/KDKET.
Why FDI Companies Outsource HR in Vietnam
David Nguyen
Partner & Director · CPA License #3868
14+ years in FDI advisory
Vietnam's payroll and HR regulations present a unique complexity for foreign employers. The gross-to-net salary calculation involves multiple layers: mandatory Social Insurance (SI at 17.5%), Health Insurance (HI at 3%), and Unemployment Insurance (UI at 1%) on the employer side — plus employee contributions of 10.5%. These rates are applied against the insurance salary, which is capped at 20 times the base salary. Get the calculation wrong, and the Social Insurance Agency will audit your entire payroll history.
Beyond payroll, the Labor Code 2019 imposes strict requirements on employment contracts, probation periods, working hours, and termination procedures. Every company with 10 or more employees must register Internal Labor Regulations (ILR) with the local Department of Labor (DOLISA). Failure to comply can result in fines of up to VND 75 million and invalidation of employment contracts.
For companies employing expatriates, the complexity multiplies. Each foreign worker needs a valid Work Permit before starting work — a process that involves criminal record checks, degree legalization, and health examinations across multiple government agencies. Personal Income Tax treatment differs based on residency status (the 183-day rule), and certain allowances are taxable or exempt depending on how they are structured in the employment contract.
Outsourcing HR to a firm that understands these interdependencies — payroll, insurance, immigration, and labor law — eliminates the risk of costly errors and ensures your employees are paid correctly, insured properly, and legally authorized to work.
"Here's a detailed look at the three core HR services we provide for FDI enterprises."
Why FDI Enterprises Choose ICLV
Licensed CPAs with Payroll Expertise
Your payroll is processed by senior accountants who understand both the tax implications and labor law requirements — not junior staff following templates. Every calculation is reviewed against current SHUI rates, PIT thresholds, and regional minimum wages.
Single-Provider Model
Payroll, social insurance, work permits, and employment contracts — all handled by one team. No coordination overhead between separate payroll vendors, immigration agents, and HR consultants.
Bilingual Communication
English and Vietnamese-speaking team. Payslips, employment contracts, and management reports delivered in both languages for your headquarters and local employees.
100% On-Time Delivery
Payroll processed by the 25th of every month. SHUI filed before the last day of the month. PIT declared before the 20th. Zero late filings across our entire client base.
PDPL-Compliant Data Handling
Employee payroll data — salaries, bank accounts, tax codes, insurance numbers — processed under strict data protection protocols per Vietnam's Personal Data Protection Law (Decree 13/2023).
"Here's how the engagement works, from initial assessment to monthly delivery."
How We Support You
HR Assessment & Setup
We review your employee roster, contract types, SHUI registration status, and existing payroll setup. We identify compliance gaps and configure the system with your company's parameters.
Onboarding & Registration
Labor declarations with DOLISA, SHUI registration with the Social Insurance Agency, employee tax code registration, and Internal Labor Regulations filing if applicable.
Monthly Processing
Gross-to-net computation, SHUI contribution filing, PIT withholding, bilingual payslip generation, and bank payment file preparation — delivered by the 25th of each month.
Year-End Finalization
Annual PIT finalization for all employees, SHUI reconciliation with the Social Insurance Agency, labor reports to DOLISA, and compensation structure review for the upcoming year.
"Meet the partner who leads our HR & Payroll practice."
"Payroll errors don't just cost money — they cost trust. When an employee sees an incorrect payslip, they question everything. When the Social Insurance Agency finds a discrepancy, they audit everything. Getting payroll right from month one is the cheapest insurance policy you'll ever buy."
David Nguyen
Partner & Director
CPA License #3868 | Chartered Accountant · 14+ years in audit, tax, and FDI consulting
Trusted by 200+ Companies
From startups to multinational corporations across diverse industries and regions.
Bata Vietnam Trading
AHK Vietnam Consulting
AirAsia Aviation
Bestseller Fashion
BigLife Loyalty Programs
Blueleaf Technology
BOI Financial Services
BW Group Shipping
BayWa r.e. Renewable Energy
Caleres Footwear
Cheso Manufacturing
Copenhagen Infrastructure Service (Vietnam) RE Technology
Cognex Technology
FGI Finance Financial Services
GAME Retail
Haidilao F&B
Henner Insurance
HSL Construction
Hyster-Yale Manufacturing
IHG Hotels & Resorts Hospitality
Jobstreet Technology
JR286 Trading
JUWI Renewable Energy
Kingkho Manufacturing
Liftra Renewable Energy
Malca-Amit Logistics
Meril Life Sciences Medical Devices
Metrojet Aviation
MT Group Trading
Pedersen & Partners Consulting
Prym Manufacturing
Ponhan Manufacturing
QL Resources Agriculture
Qualcomm Technology
Scoular Agriculture
Sonos Technology
SSAB Steel
Taizhi Trading
Topcon Technology
Trina Solar Renewable Energy
UMAGE Design
Valuetronics Electronics
Bidgetek Technology
GoBear Fintech
Lurrel Technology
Qualitas Real Estate
Wayfair E-commerce
Alvarez & Marsal Consulting
AMETEK Manufacturing
Dr. Martens Fashion
Dayforce Technology
Beyondsoft Technology
Callaway Golf Sports
China Mobile International Telecommunications
WSP Engineering
ESR Group Real Estate
Skyworth Electronics
CPL Aromas Chemicals
Wiseasy Fintech
Scatec Renewable Energy
Samanea Logistics & Real Estate
Teckwah Logistics
DuPont Chemicals
Atalian Facility Management
Skedulo Technology
ib vogt Renewable Energy
Entoria Renewable Energy
LOGOS Real Estate
RX Tradex Events & Exhibitions
Xingke Electronics Manufacturing
XinDongHuang Bearing Manufacturing
Intube Asia Technology
Far East Horizon Construction
GBest Manufacturing
Life Wear Technologies Fashion Technology
Kimagri Trading
Mekong Sustainable Solutions Renewable Energy
Interflow Trading & Services
10dency Global Technology
AEQON Technology
Cintana Education Education
Daylight Solar Renewable Energy
PNB Technology Technology
Full Wisdom Manufacturing
Green Precision Components Manufacturing
IDBOX Technology
HCM Auto Automotive
DI Business Service Business Services
BLE Vietnam Services
HK Holding Investment
Sou Viet Services
DGL International Services
SCloud Technology
FABS Management Business Services
JBU Vietnam Manufacturing
SkyWorld Development Real Estate
VLSC Logistics
Hữu Tín Hằng Manufacturing
Zhongbu Plastics Manufacturing
Mắt Sài Gòn Healthcare
Global Star Technology Manufacturing
Fredton Services
Nhân Sinh Phúc Services
Nhật Thịnh Electric Electronics
SEAA-1983 Investment
Eralda Services
The Wu Group Investment
Technic Development Technology
ZYCC Services
ZDL Vietnam Manufacturing
Điện Gió Đầm Nại Renewable Energy
Sài Gòn Bags Manufacturing
Trung Sơn Energy Renewable Energy
Lương Tài Renewable Renewable Energy
Prospect Group Trading
BayWa r.e. Wind Projects Renewable Energy
Energy Solutions 1 Renewable Energy
BW Deep C Hai Phong Industrial Parks
BW Le Minh Xuan 3 Industrial Parks
BW Phu An Thanh Industrial Parks
BW Song Than 2 Industrial Parks
BW Tan Dong Hiep B Industrial Parks
BW Bau Bang Industrial Parks
LOGOS SE Asia Real Estate
LOGOS Vietnam BN1 Real Estate
LOGOS Vietnam HCMC Real Estate
VVIC Audit Audit & Consulting
Haidilao Nha Trang F&B
Haidilao HCM F&B
IHG Asia Pacific Hospitality
Tricor Services HK Business Services
Tricor Services Vietnam Business Services
MT Food Systems F&B
BWID Industrial Parks
Showing 134 of 200+ clients
Real HR & Payroll Outcomes for FDI Enterprises
Tax Optimization & Payroll Structuring for Regional HQ
A Singapore-based fintech unicorn required a tax-efficient structure for their Vietnam engineering hub, involving 100+ high-income tech talent.
- check_circleReduced annual tax liability by 15% through compliant incentive application. Streamlined payroll processing with zero errors.
Full-Service Payroll & HR Setup for Japanese F&B Chain
A Japanese restaurant chain expanding to Ho Chi Minh City needed to onboard 150+ local staff with compliant payroll, social insurance, and work permits for 8 Japanese managers — all within 2 months before grand opening.
- check_circleAll 8 work permits approved in record time. Payroll system operational before first payday with zero compliance gaps.
What We Cover
Payroll & HR Advisory
PopularFull-cycle payroll outsourcing: gross-to-net computation, SHUI contributions, PIT withholding, bilingual payslips, and employment contract advisory.
Employer of Record (EOR)
Hire employees in Vietnam without incorporating a local entity. We act as the legal employer while you retain full operational control.
Work Permit & TRC
End-to-end immigration services for expatriate employees: Work Permit applications, Temporary Residence Cards, and document legalization.
Guides & Updates
Representative Office in Vietnam vs. EOR: Market Entry Without Incorporation
RO vs. EOR in Vietnam: Which structure fits your business? Compare compliance, costs, and legal risks. Expert guidance from Indochina Link.
Read Articlearrow_forward
Vietnam's Global Minimum Tax implementation: Overall and key points of Decree 236/2025/ND-CP
Vietnam has formally adopted Decree 236/2025/ND-CP, aligning with the OECD's Pillar Two Global Minimum Tax framework. This legislation introduces new compliance
Read Articlearrow_forwardFrequently Asked Questions
Employers contribute 17.5% for Social Insurance (SI), 3% for Health Insurance (HI), and 1% for Unemployment Insurance (UI) — totaling 21.5% of the insurance salary. Employees contribute 8% SI, 1.5% HI, and 1% UI (total 10.5%). Contributions are capped at 20 times the base salary for SI/UI and 20 times for HI.
With an Employer of Record (EOR), you can hire employees in Vietnam without incorporating a local entity. We act as the legal employer, handling contracts, payroll, and compliance. This is ideal for market testing with a small team (1–10 employees). When you're ready to scale, we transition employees directly to your own entity with zero disruption.
The standard processing time is 15–20 working days after all documents are submitted. However, document preparation — including criminal record checks, degree legalization, and health examinations — typically takes 4–6 weeks. We manage the entire timeline and coordinate across DOLISA, the Ministry of Justice, and consular offices.
Tax residents (present in Vietnam 183+ days in a calendar year) are taxed on worldwide income using progressive rates from 5% to 35%. Non-residents are taxed at a flat 20% on Vietnam-sourced income. Residency status determination is critical — we structure employment contracts to optimize the tax position for both the company and the employee.
Vietnam adjusts regional minimum wages periodically — most recently via Decree 293/2025, effective January 2026. The minimum wage varies by region (Region I: VND 5,310,000/month to Region IV: VND 3,700,000/month). When changes occur, we automatically update SHUI contribution bases, payroll parameters, and notify you of any impact on your compensation structure.
We process payroll by the 25th of each month (adjustable to your preference). SHUI contributions must be filed by the last day of the month, and PIT declarations are due by the 20th of the following month. We manage all deadlines and file on your behalf — our track record is 100% on-time delivery.
Not sure where to begin?
Simplify Your HR & Payroll in Vietnam
From gross-to-net payroll to work permit processing — we handle your HR compliance end-to-end.
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